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SPECIMEN

SPECIMEN

Standard Register

Dairy Register (PS-09)

SUBJECT

FILE HEAD

SIGN

DISPOSAL

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Complaint/Suggestion Register PS-08

Visitor’s Register Form (PS-7)

DISPOSAL

REMARKS

NOTE : USE RED INK FOR SUGGESTION & BLUE FOR COMPLAINT

Complaint/Suggestion Register Ps-08

Duties & Responsibilities of Accountant

Managing overall accounts of Premier LPG Limited with its branches and subsidiaries i.e. (i) Premier LPG Limited; Rajasthan (Bhiwadi & Gulabpura); (ii) Premier LPG Limited; Tamil Nadu; (iii) Premier LPG Limited; Karnataka; (iv) S.O.Gas Products Pvt. Limited; Rajasthan (Bhiwadi & Gulabpura); (v) Sunray Fuel LLP; Chennai (Miller Road); (vi) Petrosun Fuel LLP; Chennai (Saidapet) with detail working as under. He should ensure that Balance Sheets and Profit/Loss showing financial overview of each company has been submitted to management by the 5th of every month.

1. Verify Paytm and Cash Ledger against the Counter & Hawker sales sheet, and cross-reference with the Plant report, Bank, and Cash records.

2. Ensure accuracy of work completed by the Sales Officer (Accounts) and Ankush Jangid (Counter Clerk), especially regarding Bank and Cash transactions. Submit a daily report to management.

3. Print expense details from the WhatsApp group of Petrosun & Sunray accounts and enter them into Tally. Record expenses, whether cash, cheque, or online transactions, for all mentioned companies & Directors in Tally.

4. Issue of credit & debit note on a daily basis.

5. Prepare and submit all statutory requirements on time, including TDS/TCS, PF/ESI, and GST returns (filling & reconcile of GSTR 1 & GSTR 2B & 3B), ensuring entries are made in Tally.

6. Update the bank records of all the aforementioned companies as well as adjustment & reconciliation of Inter-firms of all above mention companies with each other.

7. Maintain record of all Credit Cards of Directors & other in tally from the excel sheet prepared by co-ordinator on monthly basis.

8. Assist in audits and GST procedures as required.

9. Handle necessary tasks in the absence of the Sales Officer (Accounts).

10. Complete any other tasks assigned by management.

Duties & Responsibilties Sales Officer (Accounts)

Whenever there’s a change in rates, make a new list and send it to everyone in Bhiwadi, Gulabpura, Gurgaon, and Delhi. Also, make sure the Coordinator update the rates on the website the same day. Additionally, do the following tasks every day:

1. Issue of bills of counter and hawker sale and others if any in absence of Billing clerk of Bhiwadi and Gulabpura.

2. Make entries in tally of daily counter and hawker sales with amount, after matching the day’s sheets and also maintain paytm ledger.

3. Deposit cheques and cash into the banks early in the morning through Mr. Rahul or himself. However, cheques can be deposited by anyone available.

4. Order Auto gas from IPPL for PLL (TN) as instructed in the Whatsapp group and ensure timely payment.

5. Make entry of filled stock and maintain the ledgers of every size of cylinders of PLL & SOGas. Keep track of sales and purchases of PLL Bhiwadi, Gulabpura, Tamil Nadu and its subsidiary concerns i.e. S.O.Gas Products Pvt. Ltd., Sunray Fuel LLP, and Petrosun Fuel LLP. Update stock levels for each company to avoid negative stock.

6. Prepare party wise sale report from GST sales register (tally) with amount received from daily bank & cash of PLL and SOGas. In addition to this, fill report of cylinders in and out as well as gain & loss from plant report. Further take record of finished goods about cylinders filled and sold with closing balance. Finely, prepare stock report merging filled, sold and balance of the day and handover to the Co-ordinator.

7. Pay suppliers, staff expenses, and salaries after getting approval from competent authority duly vouchers signed by the Payee as well as payment of GST, ESIC and others statutory payments. He will also make the payment of all directors as directed by them.

8. Email bank and cash details to the CEO and CMD in the evening.

9. Prepare and submit TDS Sheets for PLL Bhiwadi & Tamil Nadu, SOG Bhiwadi, Sunray Fuel, and Petrosun Fuel to the accountant, who will get approval from competent authority for payment.

10. Prepare and submit PLL monthly stock statements with sundry debtor after approval from competent authority to AU Bank by 9^th

11. Prepare PPAC data for submission to coordinator by 10^th

12. Help the accountant with their tasks and cover for them when he is absent.

13. Any other tasks assigned by management.”

Duties & Responsibilities of Billing Clerk

1. Issue of Bills to parties.

2. Checking of daily receiving copy of all the bills issued on the previous day.

3. Checking of stock registers i.e. Bulk Gas, cylinder size wise, individual party register.

4. Maintenance of all Accounts files as per instructions of Sales Officer (Accounts)and Accountant.

5. Checking of daily counter/Hawker sale file and update after tallying with plant report and çash received of previous day prepared by counter person.

6. Checking of party wise sale report from GST sales register (tally) with amount received from daily bank & cash of PLL and SOGas. In addition to this, fill report of cylinders in and out as well as gain & loss from plant report. Further check record of finished goods about cylinders filled and sold with closing balance. Finely, check stock report merging filled, sold and balance of the day and handover to the Co-ordinator prepared by Sales Officer (Accounts).

7. Checking of Attendace register in the morning and report to coordinator in case of any discrepancy.

8. Maintenance of leave record of all the employees & prepare salary sheet by adopting the procedure of Monthly output report. He should ensure that leave record of all the employees have been updated upto Mar.2024. by co-ordinator.

9. Any other work assigned by the Senior Persons & Management.